After-School Day Care

Download Daycare Policies


  • Regular dismissal days (3:00PM): 3:20-6:00PM
  • Staff curriculum and level meeting days (2:00PM): 2:20-6:00PM
  • Early dismissal days (12:00 Noon): 12:20-6:00PM

Days of Operation

The after School Program will operate every school day, with the following exceptions:

  • The Wednesday before Thanksgiving
  • The last day of school starting Christmas vacation
  • Holy Thursday
  • The last day of school starting summer vacation or as states in the school calendar

Signing In & Out

In compliance with state regulations, the Director of the Mary Immaculate After School Program will sign your child in. Children will be sent to school’s Lab-2 room upstairs @ 3:20PM by their homeroom teacher.

Only a parent, or authorized adult, 18 years of age or older, may sign the child out. Only persons authorized in writing by the parents or legal guardians of the child may pick up your child. This is for your child’s protection. The staff will question anyone who is unfamiliar to them and check their authorization and identification to pick up a child. Anyone without proper authorization will not be able to take a child.

If someone else is picking up your child, please notify the Director in writing. If you would like to add a name to your forms, please notify the Director in writing. Phone authorizations to release your child to a person not on the form, or to add someone to the authorized list, will not be permitted.

Late Pick Ups

If a child is left after 6:00PM, the staff will attempt to contact the parents or the persons listed to pick up the child. If no one is reached or able to pick up the child within a short time, a second attempt will be made to contact parents or authorized persons. Please pick up your child by 6:00PM and keep your contact list up to date.

Late Charges

There is a $1.00 charge for each 1 minute increment that you are late in picking up your child. When late, you will be required to sign and date the late pick up form. This fee must be paid in full by the following week in order for your child to return to the program.


On 3:00PM dismissal days, parents will be charged $8.00-$13.00 per day per child, no matter how short or how long the child remains in the After Care Program.

On Noon dismissal days, parents will be charged $8.00-$13.00 per day per child, no matter how short or how long the child remains in the After Care Program.

Parents will have two options to pay daycare:
Option #1 – Pay daycare the day of care
Option #2 – Pay daycare on Friday for total number of days that daycare was provided for that week.

The above options are granted to you to enable you to make payments in a timely manner without
being charged with late fees and be burdened with large school financial fees.

Please Note – If payment is not received by the Option you select, you will be charged a $10 late fee. Parents wishing to make other payment arrangements may do so with written authorization of the After School Daycare Director. Any unpaid balances will be added to your school tuition statement along with a $20.00 late fee.

Returned Checks

Returned checks are expensive for you and Mary Immaculate School. All returned checks will be charged a handling fee of $35.00 and the outstanding fees must be paid in cash.


One hour of homework time will begin 10 minutes upon arrival. We will provide help during this hour, however, it is the parents’ responsibility to check and correct their child’s/children’s school work to make sure that it is completed.


Children learn experimentally. This means that they must feel free to explore their environment. Some of the ways in which this is done is through painting, working with clay, or other messy art materials. The probability of getting dirty is real. Children may bring a set of comfortable clothing to change into after 4:00PM.


A photo bulletin board will be posted on the wall in the Daycare room. Our staff will take pictures during activity time and selected photos will be posted on a monthly basis.

Health & Safety

Daycare will provide healthy snacks everyday. A weekly snack menu will be posted. If you note that there is a certain food that your child is allergic to or prefers not to eat, please provide a snack for your child on that particular day.

Lunch (Noon Dismissal Days):
Lunch is to be brought from home. We always stress nutrition with the children, so please help
your child to make healthy choices for their lunches. We do not allow candy, gum, soda, or rich
desserts. Here is a list of foods that we feel would provide your child with a nutritious lunch:

  • Fresh fruit slices, such as apples, pears, peaches, oranges, pineapples, etc.
  • Raw vegetables, such as carrots, green beans, cucumber, zucchini (you might want to provide a small container of dip for these)
  • Dried fruits, such as raisins, prunes, dates, figs, etc.
  • Sandwiches filled with cheese, cold cuts, hard boiled eggs, tuna fish, peanut butter, etc.
  • Homemade sweets such as granola bars, sweet bread (muffins, banana bread, or nut bread)

In the case of a child who becomes ill while in the After Care Program, the parent will be contacted and arrangements will be made to take the child home. Until the child leaves the After Care Program, he/she will be made comfortable in an isolated area. It is required that the sick child be picked up from the Program within one hour of being notified. A late fee of $10.00 will be charged after one hour.

State laws prohibit the staff in the Program for administering over the counter medications. However, the Director may administer prescription medication providing the parent has signed and dated a permission slip describing the dosage and frequency. This slip must be complete each day the medicine is given. In the case of a chronic condition required medication over a long period of time (2 weeks or more), a single permission slip will suffice. Any changes in the medication or dosage would require a new slip.

If your child is injured at the Program, we will take the following steps to provide care:

For Minor Accidents:
We will apply first aid and give some tender loving care, log the injury and the action we took in our Clinic First Aid Log. Next we will fill out a Clinic Aid Report, and put it in an envelope with your name on it next to the Sign-Out Log. You will be asked to sign the Clinic First Aid Log to acknowledge receipt of the Clinic Aid Report.

If the injury involves a bump on the head or we have a concern about a bad sprain or a broken bone, we will apply ice and call you immediately to come and get your child. This injury will be logged in our Clinic First Aid Log and a Clinic Aid Report alone with an Accident Insurance Form will be filled out and ready to hand to you when you come to get your child. You will be asked to sign the Clinic First Aid Log to acknowledge receipt
of the Clinic Aid Report and the Accident Insurance Form.

For Major Accidents:
The following steps will be taken in the event that your child is injured seriously—meaning we have concern about moving them, or that they are unconscious:

  1. One staff member will stay with the child and tend to the child’s immediate needs while another staff member calls for the paramedics and/or ambulance (“911”).
  2. After calling “911”, a staff member will call you to notify you.
  3. A staff member will accompany your child in the ambulance if you are unable to get to school before transport, and will stay with your child at the hospital until you arrive.

If we cannot reach you, we will contact people listed on the emergency section of your child’s enrollment form. If no one is available, the Director will direct the paramedics or will take the child herself to the nearest hospital and stay with the child until you arrive.

For this reason, it is extremely important to always update work and home phone numbers, or let us know if you will be somewhere else during the day.

If there is an earthquake, children may be kept at Mary Immaculate School for up to 72 hours, or until Civil Defense or an officially authorized Disaster Relief Group relieves the staff, depending on the extent of damage. Emergency water and food is kept in the storage bin next to the school.


Mary Immaculate School believes that discipline is based on respect, honesty, trust, and caring. Discipline is what we do and say to help children internalize self-control and develop self-discipline.

Positive Reinforcement
Acknowledgement of and for appropriate behavior and for earnest attempts to behave enhance a child’s good feelings about himself/herself and his/her sense of competence. Recognition of constructive behavior reinforces such behavior. Children are encouraged to use words to express their feelings of anger and frustration as well as joy and pride. Teachers will act as facilitators between children, helping them to verbalize their feelings and thoughts and to help them solve conflicts.

If a child consistently displays inappropriate behavior in an activity or situation, the teacher will try to redirect the child into a new area. If the behavior continues, the teacher may place the child away from the activity. The time out ends by the child letting the teacher know when he/she is ready to participate in an appropriate manner, or, after the teacher has talked with the child and helps him/her join the group.

Teachers may express disapproval over the actions of child, but they will make it clear to the child that it is the behavior that is unacceptable, not the child.

A child will be terminated from the Program when:

  1. The Director and staff have determined that the child has not adjusted to the After School Care Program, and continued enrolment will be detrimental to the child or other children.
  2. Repeated late pick-up of a child results in staff having to stay past the closing time more than two times. Parents will receive written notice in the event of two late pick ups. Three late pick-ups will result in termination of the child’s enrollment unless extreme, extenuating circumstances can be proven with documentation.
  3. A family does not pay the billing for two consecutive pay periods.